On an average, any stranger can walk into most of the colleges or institutions without being screened. Traditional methods of screening and registering visitors reduce the chances of accuracy as anyone can fillfalse identification details. These systems leave colleges vulnerable for strangers or certain blacklisted people. Deploying a smart and robust visitor management system at the entrance of your organisation safeguards the college premises in following ways:-
Effective &secure logs:- With the help of visitor management system every guest that enters is welcomed smartly and registered on an ipad or android tablet. All the Guest data logs are stored securily and can be accessed anytime with tease of touch.
Multiple entrances integrated with visitor management system:- There should be multiple entrances in a college integrated with visitor management solutions to accurately screen the crowd that includes students, staff and other guests. Adding more Visitor management systems at multiple entrances will channelise visitors accurately without any hassle towards their respective hosts.
Pre-register your guests:- With the help of visitor management solution you can send invites to your expected and repeating customers on their device confirming their appointment and other details. Colleges can pre-register the expected guests prior to their visit and send them invitation consisting every detail of the appointment.
Capture photograph and get legal compliances acknowledged:- With latest visitor management techniques you can monitor records very easily. It allows the user to capture visitor photographs for additional security and acknowledge certain legal documents (Non Disclosure Agreement) by their signature digitally on the tablet.
Printed badges- Feeling of safety and comfort are keys to overall customer experience in a business. After registering visitors, teachers and other staff on the visitor management system it prints unique identification badges that help to identify your guests without any assistance. With the help of visitor badges, that display visitor information and photograph of the guests you can easily identify a between a school empolyee,student or an external guest. Photograph displayed on visitor badge adds an extra touch to the security system.
Live notifications- Visitor management systems are capable of sending live notifications to the expected guests at college. As soon as the guest arrives and registers on the visitor management system and automated notification will ping the respective person to attend their guest in the college. This feature improves the customer and host interaction and keeps them noted about their appointment or if there are any urgent changes in it.
Eviction of ineffective paper logs: With the traditional methods of screening visitors at college, searching for a month old data becomes a challenging task. Moreover the data stored in paperlogs or registers is easily vulnerable whereas checking-in students,staff of your college with smart and robust visitor management system is fast and always accurate. The data when needed is easily accesible and can be tracked at any point of time.